Everything Cledgerbooks does, by area of the ledger
Five areas, one set of accounts underneath. Nothing on this page is a separate module you buy later — it all posts to the same ledger.
Sales and receivables
From quote to settled payment, in whichever currency the customer buys in.
- 01
Quotes
Send a quote, mark it accepted or declined, and convert it to an invoice without re-keying a line.
- 02
Invoices in six currencies
GBP, USD, EUR, PKR, INR and AED. The rate is fetched for the document's own date, and realised gain or loss posts automatically when the payment clears at a different one.
- 03
Email and WhatsApp delivery
Send from a branded template, see when it was opened, and read the whole send history on the invoice itself.
- 04
Recurring invoices
Schedule a template weekly, monthly or on your own cycle, with automatic reminders before and after the due date.
- 05
Payments and part payments
Allocate a receipt across several invoices; the balance column updates as you type.
- 06
Credit notes and write-offs
Raise one the same way as an invoice, then apply it to a specific document so both sides of the return stay linked.
Bills and purchases
Record what you owe, approve it once, and pay it in a single run.
- 01
The source document, attached
Attach the supplier's PDF or a photo to the bill. It files itself into that client's Drive folder by month, and stays reachable from every report the figure appears in.
- 02
Purchase orders
Raise a PO against a supplier, then convert it to a bill without re-keying a line.
- 03
Draft, then approve
A draft bill posts no journal at all — nothing reaches the ledger until it is approved. Approve them one at a time, or select a screenful and approve in bulk.
- 04
Payment runs
Select every bill that is due, pay them from one bank account, and mark them settled in a single action.
- 05
Expense claims
Money someone spent personally, held as what the business owes them back rather than buried in a bank line.
- 06
Supplier statements
Reconcile a supplier statement against your ledger and see exactly which documents differ.
Banking and reconciliation
The screen most bookkeepers live in, built to be cleared in one pass.
- 01
Statement import
Upload a CSV or paste the lines straight off your bank's screen. Columns are detected and shown as an editable preview before anything is imported. There is no live bank feed yet.
- 02
Proposed matches
Every line arrives with a suggested match against an open invoice or bill, and the difference shown before you commit.
- 03
Bank rules
Write a rule once — payee, amount range, account, tax code — and the same supplier codes itself every month after.
- 04
Cash coding
Bulk-code a screen of similar lines with one account and tax rate instead of clicking through them individually.
- 05
Transfers between accounts
Match both sides of an internal transfer so it never appears as income and expense.
Reporting and tax
Computed live from posted transactions. There is no second set of numbers.
- 01
Trial balance and general ledger
Drill from any figure through to the transactions and attachments that make it up.
- 02
Profit and loss, balance sheet
Run either on a cash or an accrual basis, as at any date, and split the P&L across a tracking category — branch, department, whatever you tag.
- 03
Cash flow
What actually moved through the bank accounts over the period, and why.
- 04
Sales tax and VAT returns
The return figures for a tax period, built from posted transactions, with the net and tax behind every rate. You file them — Cledgerbooks does not submit to a tax authority.
- 05
Aged receivables and payables
Current, 30, 60, 90 and 90+ buckets by contact, exportable for the collections call.
- 06
Custom reports
Pick your own accounts and period, and save the definition to re-run next time.
Practice and control
What a firm needs when the ledger is not theirs but the responsibility is.
- 01
Multi-client workspace
Every organisation in one list, under one login, with a switcher between them. No per-client seat to buy.
- 02
Roles and permissions
Four roles — adviser, standard, invoice-only, read-only — enforced on the server, not merely hidden in the interface. Read-only can run and export every report and change nothing.
- 03
Postings are permanent
A posted journal is never edited away: a correction posts a reversal, and a voided document keeps its number and its history. A per-user action log is not built yet.
- 04
Period lock
Close a period and stop back-dated postings without removing anyone’s access to the rest of the ledger.
- 05
Client logins
Give a client their own login, scoped to their books alone — no switcher, and no sight of anyone else you act for.
What comes with every plan
Not tiered, not an add-on, not a “contact sales” line item.
- The full double-entry ledger
- Unlimited users, with roles
- No cap on invoices or bills
- Unlimited reports, run as at any date
- Multi-currency across six currencies
- Permanent postings — corrections reverse, never overwrite
- Free advisor access
- Onboarding and data import
- Export everything, including after you cancel
- Period lock
See it working on real data
The product tour walks through a full month — raise, send, reconcile, close — with figures you can switch between currencies.